Employment

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Thank you for your interest in joining the International School of Toulouse. Please note that, to be considered for a teaching position at IST, candidates must have a minimum of a Bachelor's Degree and PGCE or equivalent. Applicants should also have a minimum of two year’s classroom teaching experience, preferably in an IB World School. It is essential for all applicants to hold the nationality of one of the European Union countries, or valid French working papers.

 

If you wish to be considered for supply or cover work, please send a letter of application, full CV/résumé (including photo) and contact details of three referees to jobs@intst.net. 

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Receptionist (Full Time / Permanent Contract – CDI)

We are seeking to appoint a Receptionist to join our dedicated administrative team at the International School of Toulouse.

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The successful candidate will be the first point of contact for our school community, ensuring a warm, professional welcome while supporting the smooth day-to-day running of the school’s reception and administrative operations.

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Key responsibilities

Front Desk & Reception Operations
○ Serve as the main point of contact for parents, visitors, and external stakeholders, handling inquiries in person, via email, or over the phone with intelligence, courtesy, and discretion.
○ Manage campus access control, ensuring all visitors follow visitor logging, pass issuance, and security and safeguarding protocols.
○ Coordinate daily phone calls and inquiry emails, screening and delegating requests to relevant departments or leadership as appropriate.
○ Oversee mail distribution and dispatch, deliveries, and general operational requests to support smooth daily operations

​​​○ Handle daily student absence reporting, liaising directly with teachers to monitor attendance and coordinating counts with the canteen service.
○ Oversee first-contact care in the nurse’s office for minor issues (e.g., basic first aid, temperature checks, resting space) and maintain student PAI (Projet d'Accueil Individualisé) records in line with school health protocols.
○ Support the monitoring and tracking of stationery and reception supplies inventory, ensuring stock levels are maintained and items are replenished when necessary.

 

Administrative Support & Systems
o Use digital systems to mastery level to support day-to-day school administrative processes, maintaining up-to-date filing and document archiving.
o Assist the PSIM, PA to the Principal, and School Leadership with general administrative tasks, including document preparation, data entry, annual forms processing, and special project work.

 

About you
Experience & Skills
o Previous experience in a similar front-of-house, reception, or administrative role within an international environment.
o Previous experience working in an international school or educational setting is desirable but not essential.
o Excellent communication and interpersonal skills, with the ability to interact confidently and professionally with students, parents, colleagues, visitors, and external stakeholders.
o Strong organisational skills, attention to detail, and the ability to manage multiple priorities effectively.
o A professional, approachable, and discreet manner, with a strong commitment to safeguarding and confidentiality.
o Confident and efficient use of digital systems and administrative tools, with the ability to learn new systems quickly.
o A proactive, flexible, and solutions-oriented approach, with a willingness to support colleagues and contribute positively to the wider school community.
o First Aid Training is desirable but not essential.

Languages
o Fluent French and English, both written and spoken.
o Spanish is desirable.
o Additional languages are an advantage.

 

Start date: January 2027
Type of contract: Permanent contract (CDI), full time
Application deadline: Monday 9th November​​​​​​​​​

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​​Please send your CV and cover letter to jobs@intst.net ​​​

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Administrative Assistant (HR Specialization) (Full Time / Permanent Contract – CDI)

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We are seeking to appoint an Administrative Assistant, specialized in HR, to join our dedicated administrative team at the International School of Toulouse.

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Key responsibilities

• Support Human Resources administration across the employee lifecycle, including recruitment, onboarding and offboarding, staff records, absence management, training and other HR-related processes.

• Provide efficient and proactive administrative support across the school, ensuring that day-to-day administrative processes, documentation and records are managed accurately and effectively.

• Support student admissions and administration, including processing applications and enquiries, coordinating school visits, maintaining student information, supporting student leavers and annual processes, and assisting with parent communications.

• Support financial and payment-related administration, including reimbursements, client records, outstanding payments, fundraising and charity-related activities.

• Coordinate and maintain administrative records, documentation and filing systems, ensuring information is accurate, up to date and readily accessible.

• Work collaboratively with colleagues across the school, responding flexibly to changing priorities and providing support on projects and other administrative tasks as required.

 

About you

Experience & Skills

• Previous experience providing HR support, with a sound understanding of French HR practices and employment procedures.

• Previous experience in a similar administrative role, ideally within an international environment.

• Previous experience working in an international school or educational setting is desirable but not essential.

• Excellent organisational skills, with the ability to plan, prioritise and manage multiple tasks and deadlines effectively.

• Strong attention to detail and a high level of accuracy when managing information, documentation and records.

• Strong written and numerical skills, with the ability to handle information and documentation accurately.

• Confident and efficient use of digital systems and administrative tools, with the ability to learn new systems quickly.

• Excellent communication and interpersonal skills, with the ability to interact confidently and professionally with students, parents, colleagues, visitors, and external stakeholders.

• A professional, approachable, and discreet manner, with a strong commitment to safeguarding and confidentiality.

• A proactive, flexible, and solutions-oriented approach, with a willingness to support colleagues and contribute positively to the wider school community.

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Languages

• Fluent French and English, both written and spoken.

• Spanish is desirable.

• Additional languages are an advantage.

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Start date: January 2027
Type of contract: Permanent contract (CDI), full time
Application deadline: Monday 16th November​​​​​​​​​

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​​Please send your CV and cover letter to jobs@intst.net 

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